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Accounts Payable Clerk/Administrative Assistant (Contract)

Product Madness is looking for an accounts payable clerk and admin to join our growing San Francisco office. We are looking for someone who has the ability to multi-task, while able to prioritize needs without losing standard to quality. The primary functions will include managing our account payables and ensuring payments are processed in a timely matter, expense reporting and budgeting. Additional responsibilities include assisting our Office Manager with administrative duties around the office.

This is a 3 month, part-time contract role.

Accounts Payable

  • Process incoming invoices and ensure invoices are accurate and is paid in a timely manner
  • Set up new vendors in accounting system, including obtaining bank details and tax forms
  • Communicate with vendors and provide payment status
  • Follow up with signing managers to approve invoices
  • Prepares expense reports for assigned executive and managers using Concur and ensure expenses are aligned with company policies and budgets
  • Support accounting procedures and documentation
  • Work with remote accounting team in Las Vegas to support accounting process and needs

 

Administrative

  • Provide general administrative support for the office
  • Ensures office space and conference rooms are presentable for employees as well as visitors
  • Manage overseeing stock of kitchen snacks and office supplies, may include unloading dishwasher in the mornings
  • Assist with IT issues, work with remote IT department on related tasks, includes troubleshooting conferencing tools, network connections, ordering office equipments and assisting with projects

 

Experience, Skills and Competencies

  • At least one year experience in an administrative or accounting role
  • Great for someone working on a college degree in finance, accounting, business or equivalent
  • Proficient in Microsoft Suite and Google Drive (Email, Sheets, Docs, Slides)
  • Self-starter with ability to work in a fast paced environment
  • Exercise sound judgment and discretion in dealing with confidential/sensitive business matters
  • Excellent time management skills and attention to detail
  • Possess excellent organizational, communication and interpersonal skills

 

Why Work Here?

  • You'll be part of a dynamic, fun and creative atmosphere
  • Open space, floor plan
  • Located in the heart of San Francisco Financial District, walking distance to Bart stations
  • Unlimited snacks and drinks provided at the office
  • Competitive Health, Vision and Dental Insurance
  • Quarterly company events, happy hour and casual dresscode

 

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